SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
May 26, 2005
Present: Alexis lveson, James J. Abramczyk, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Excused: Mary Pergeau, Trustee
Guest: Roger Hitchcock, CPA, Andrews Hooper and Pavlik, PLC.
Meeting called to order at 7:06 p.m.
1. Agenda approved as amended.
2. Roger Hitchcock from Andrews, Hooper and Pavlik, PLC, reviewed the 2004 financial audit.
3. Consent agenda approved.
4. Circulation for month of April increased 12.18% over April 2004.
5. The library was notified by the Library of Michigan that it was the second library in the state to qualify for “excellence” certification.
6. American Library Association awarded “Best of Show” for 2003 annual report. Award to be presented at ALA annual conference in June.
7. Approved revised Public Services Policy
8. Approved new Purchasing Policy
9. Approved revised Human Resources Policy
10. Approved moving July board meeting date to July 27 at 7:00 p.m.
11. Special Board meeting scheduled for Thursday June 9, at 6:00 p.m. to review findings of focus group interviews.
Meeting adjourned at 9:30 p.m.
Next regular meeting is scheduled for Thursday, June 16, 2005 at the library at 7:00 p. m.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
June 16, 2005
Present; Alexis Iveson, James J. Abramczyk, Jim Phillips, Mary Pergeau, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Excused: Tom Traurig, Trustee
Guest: Judy Thompson Turosian, Michigan Municipal League Insurance
Meeting called to order at 7:07 p.m.
1. Agenda approved as amended.
2. Ms. Thompson Turosian reviewed the library’s current building and liability insurance coverage.
3. Consent agenda approved.
4. Circulation for month of May increased 1.79% over May 2004.
5. Strategic Planning Committee to meet June 30 @ 4:00 p.m. in the library.
6. Director Evaluation Committee to meet June 23 @ 4:00 p.m. in the library.
Meeting adjourned at 9:21 p.m.
Next regular meeting is scheduled for Wednesday, July 27, 2005 at the library at 7:00 p.m.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
July 27, 2005
Present: Alexis Iveson, James J. Abramczyk, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Excused: Mary Pergeau, Trustee
Meeting called to order at 7:04 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Director reported circulation of 36,533 items in June, down slightly from June, 2004.
4. Over 1 000 children registered for summer reading club.
5. Review and updating of strategic plan to begin Wednesday, August 17 @ 5:30 p.m. Board, staff and public will be represented on this committee.
6. Finance Committee to meet Tuesday, August 2 and Wednesday, August 10 @ 4:30 p.m. to work on 2006 budget.
7. Policy Committee to meet @ 5:30 p.m. Tuesday, August 2.
8. Resolution honoring Michael Thorndycraft’s dedicated service as president of the Friends of the Library for 10 years adopted.
9. Approved motion to hold public hearings on the 2005 tax levy and 2006 proposed budget @6:30 p.m. at the library.
10. Approved a Michigan Council for the Arts grant application for a library cultural series.
11. Approved policy amendments on non-resident, business and reciprocal TLN community resident cards.
12. Library board meetings to begin at 6:30 p.m. on the third Thursday of the month, starting with the August 25, 2005 meeting.
Meeting adjourned at 9:30 p.m.
Next regular meeting is scheduled for Thursday, August 25, 2005 at the library at 6:30 p.m.
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
AUGUST 25, 2005
Present: Alexis Iveson, James J. Abramczyk, Mary Pergeau, MaryAnne Thorndycraft, Jim Phillips, Tom Traurig, trustees; Linda Sickles, director. Visitors: Mike Thorndycraft.
President MaryAnne Thorndycrat called the hearing on the 2005 millage rate to order at 6:40 p.m. No questions for the public, hearing closed @ 6:50 p.m. Hearing on 2006 proposed budget called to order at 6:50, closed at 7:20 p.m. Regular meeting call to order at 7:23 p.m.
1. Agenda approved as amended.
2. Presentation of resolution commencing contribution of Mike Thorndycraft’s service as president of the Friends of the Orion Township Library.
3. Tour of adult and young adult areas conducted by department head, Gene Williams.
4. Minutes of July 27, 2005 meeting approved as amended.
5. Consent agenda approved.
6. Circulation of 28,120 items borrowed for July, the highest count in library history.
7. Over 1200 children were registered for Summer Reading Club.
8. Strategic Planning Committee meeting to be held Monday, September 26, at 5:30 p.m.
9. Marketing Plan survey presentation to be held Monday, September 12, at 6:30 p.m.
10. Approved resolution authorizing 1.4190 mills to be levied for the 2005 tax year.
11. Approved resolution to adopt the proposed 2006 budget.
12. Approved minor revisions to Technology Plan and Tutoring policies.
Meeting adjourned at 9:30 p.m.
Next regular meeting is scheduled for Thursday, September 15, 2005 at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
October 20, 2005
Present: Alexis Iveson, Mary Pergeau, MaryAnne Thorndycraft, Jim Phillips, trustees; Linda Sickles, director; William Schroer, consultant
Excused; James J. Abramczyk, Thomas Traurig, trustees
President MaryAnne Thorndycraft called the meeting to order at 6:45 p.m.
1 . William Schroer presented a review of focus groups and key findings from the community survey. Elements from the survey will be rolled into the strategic plan.
2. Agenda approved as amended.
3. Minutes of September 17, 2005 meeting approved.
4. Consent agenda approved.
5. Circulation up 10.58 % from September, 2004 and 13.6% increase in the number of people entering the building.
6. Strategic Planning Committee to meet Thursday November 3, 2005 at 5:30 p.m. to develop goals for the next 5 years.
7. 80′ Anniversary Committee to meet November 2 to discuss program plans to recognize the special year during National Library Card Sign Up Month in September 2006.
8. The Friends of the Library raised over $3,000 from their September book sale.
9. Approved Library Calendar of Closings for 2006.
10. Policy Book revisions tabled until the November meeting.
Meeting adjourned at 9:35 p.m. The next regular meeting is scheduled for Thursday, November 17 at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
November 17, 2005
Present: James J. Abramczyk, Thomas Traurig, MaryAnne Thorndycraft, Jim Phillips, trustees; Linda Sickles, director; Deborah Jackson, strategic plan consultant
Excused: Alexis Iveson, Mary Pergeau, trustees
President MaryAnne Thorndycraft called the meeting to order at 7:10 p.m.
1. Strategic Plan presented by Deborah Jackson
2. Agenda approved.
3. Minutes of October 20, 2005 meeting approved.
4. Consent agenda approved.
5. Approved accepting Andrews, Hooper and Pavlik as auditing firm for 2005 audit.
6. Circulation increased 10.62% from October 2005.
7. Plans underway for celebrating library’s $0″ anniversary in September 2005 with a major event on September 17.
8. Adopted Strategic Plan for 2005-2010.
9. Full Strategic Planning Committee to meet Saturday, January 14, 2006 at 10 a.m. to work on strategies to achieve 2006 goals.
10. Approved changes in board policies of appendix F.
11. Approved Library Board Calendar of Meetings for 2006.
12. Approved 2005 Revised Budget
13. Current Slate of board officers elected by acclamation.
14. Board By Laws amended to change meeting time to 6:30 p.m.
Meeting adjourned at 9:15 p.m. The next regular meeting is scheduled for Thursday, December 15 at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
November 17, 2005
Present: James J. Abramczyk, Thomas Traurig, MaryAnne Thorndycraft, Jim Phillips, trustees; Linda Sickles, director; Deborah Jackson, strategic plan consultant
Excused: Alexis Iveson, Mary Pergeau, trustees
President MaryAnne Thorndycraft called the meeting to order at 7:10 p.m.
1. Strategic Plan presented by Deborah Jackson
2. Agenda approved.
3. Minutes of October 20, 2005 meeting approved.
4. Consent agenda approved.
5. Approved accepting Andrews, Hooper and Pavlik as auditing firm for 2005 audit.
6. Circulation increased 10.62% from October 2005.
7. Plans underway for celebrating library’s $0″ anniversary in September 2005 with a major event on September 17.
8. Adopted Strategic Plan for 2005-2010.
9. Full Strategic Planning Committee to meet Saturday, January 14, 2006 at 10 a.m. to work on strategies to achieve 2006 goals.
10. Approved changes in board policies of appendix F.
11. Approved Library Board Calendar of Meetings for 2006.
12. Approved 2005 Revised Budget
13. Current Slate of board officers elected by acclamation.
14. Board By Laws amended to change meeting time to 6:30 p.m.
Meeting adjourned at 9:15 p.m. The next regular meeting is scheduled for Thursday, December 15 at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting January 19, 2006
Present: Alexis Iveson, James J. Abramczyk Mary Pergeau, MaryAnne Thorndycraft, Jim Phillips, Thomas Traurig, trustees; Linda Sickles, director; Kim Winther, Administrative Assistant President MaryAnne Thorndycraft called the meeting to order at 6:40 p.m.
1 . Ms. Winther gave a presentation on research and quotes for new photocopiers.
2. Board approved lease of 3 Toshiba photocopiers for 36 months.
3. Agenda approved as amended.
4. Consent agenda approved.
5. Circulation up 8.9% from December, 2004, with a total circulation exceeding 412,000 items in 2004.
6. Brent Efing hired as part time adult services librarian.
7. 80th Anniversary Committee to meet Wednesday, Jan. 25 @ 2:30.
8. Friends Booksale begins Tuesday, January 24.
9. Strategic plan fundraising committee to meet Saturday, January 28 @ 10 a.m.
10. Strategic plan public relations/promotions committee to meet Wednesday, January 25, at 7:00 p.m.
11. Approved soliciting proposals for feasibility study to determine amount of land available for building on current site to assist in planning.
Meeting adjourned at 8:1 5 p.m.
The next regular meeting is scheduled for Thursday, February 16th at 6:30 p.m. in the conference room of the library.
Prepared by
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting February 16, 2006
Present: Alexis Iveson, James J. Abramczyk, Mary Pergeau, MaryAnne Thorndycraft, Jim Phillips, Thomas Traurig, trustees; Linda Sickles, director; Martha Lee, Head of Support Services
President Mary Anne Thorndycraft called the meeting to order at 6:35 p.m.
1. Ms. Lee gave a presentation on activities and Support Services Department!
2. Agenda approved as amended.
3. Consent agenda approved.
4. Circulation up 6.15% over January 2005, at 37,095 items borrowed. There was an increase of 7.11 % in public coming into the building and a 40% increase in number of people using the website.
5. 80th anniversary party to be held Sunday, Sept. 17 with authors, story tellers.
6. Friends booksale netted $3700 in January with 14 new members joining.
7. Strategic plan committee to meet Saturday, March 4 from 9-1 p.m. at the CERC building.
8. Adopted resolutions creating The Orion Township Public Library Retiree Health Care Plan and Trust Agreement, its administrative committee, initial amount of funding and designation of the trustee, Oxford Bank.
Meeting Adjourned at 9:45 p.m.
The next regular meeting is scheduled for Thursday, March 16th at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting March 16, 2006
Present: Alexis lveson, MaryAnne Thorndycraft, Jim Phillips, Thomas Traurig, trustees; Linda Sickles, director; Claire Poynter, Head of Children’s Services Excused: James Abramczyk, Mary Pergeau President MaryAnne Thorndycraft called the meeting to order at 6:40 p.m.
1. Ms Poynter gave a presentation on activities and status of the Children’s Services Department
2. Agenda approved as amended.
3. Consent agenda approved.
4. Circulation up 4.02% over February 2005, at 36,063 items borrowed. 18,112 people came into the library during February.
5. 250 fifth graders are participating in “Battle of the Books” March 18.
6. Friends are meeting March 23 and are looking for volunteers to head up committees or run for office.
7. Reviewed the strategic planning committee meeting from March 4.
8. The marketing committee will meet March 30 @ 6:30 p.m. at the library.
9. The fundraising committee will meet April 1 @ 10:00 a.m. at the library. Meeting adjourned at 9:22 p.m. The next regular meeting is scheduled for Thursday, April 20 at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
April 20, 2006
Present: James Abramczyk, MaryAnne Thorndycraft, Jim Phillips; Thomas Traurig, Mary Pergeau trustees; Linda Sickles, director; Jeff Mason, Hamilton Anderson Associates
Excused: Alexis lveson
President MaryAnne Thorndycraft called the meeting to order at 6:38 p.m.
1. Agenda approved as amended.
2. Jeff Mason, from Hamilton Anderson described their proposal response to library RFP for a site evaluation proposal,
3. Consent agenda approved.
4. Circulation up 4.07% over March 2005, at 39,631 items borrowed. 22,526 people came into the library during March.
5. Letter to be sent to Lake Orion School Board about library interest in placement on the May ballot.
6. Friends Annual Meeting is May 1 1 and they will elect officers at that time.
7. Special board meeting with marketing consultant, Monday April 24 at 6:30 p.m.
8. Approved low bid proposal from Hamilton Anderson for site feasibility study.
9. Approved amendment to employee retirement health care trust to make Comerica Bank the investment fiduciary and trustee.
Meeting adjourned at 9:30 p.m. The next regular meeting is scheduled for Thursday, May 18 at 6:30 p.m. in the conference room of the library. Pre ared by
Prepared by
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting May 18, 2006
Present: Alexis Iveson, MaryAnne Thorndycraft, Jim Phillips, Thomas Traurig, Mary Pergeau trustees; Linda Sickles, director; Roger Hitchcock, Andrews, Hooper and Pavlik, PC, auditors
Excused: James Abramczyk
President MaryAnne Thorndycraft called the meeting to order at 6:35 p.m.
1. Agenda approved.
2. Roger Hitchcock presented the 2005 annual audit review and letter to the board.
3. Consent agenda approved.
4. Claire Poynter presented school and library partnership plan to develop stronger links with education of chiildren and assistance for teachers.
5. Circulation up 5.59% over April 2005 and a 23% increase in use of library web site.
6. New Friends officers are Tony Wycihowski, President; Ellen Hoppe, Vice President; Diane Griffiths, Secretary; and Misty Grant, Treasurer, Financing all summer reading clubs and helping with 80″ Anniversary celebration.
7. No action items
Meeting adjourned at 9:05 p.m. The next regular meeting is scheduled for Thursday, June 1 5, 2006 at 6:30 p.m. in the conference room of the library.
Prepared by
Linda Sickles
Director

synopsis
Orion township library board
Meeting
June 15, 2006
Present: James Abramczyk, Alexis Iveson, MaryAnna Thorndycraft, Jim Phillips, Thomas Traurig, Mary Pergeau, Linda Sickles, director
President MaryAnne Thorndycraft called the meeting to order at 6:40 p.m.
1. Agenda approved.
2. Consent agenda approved.
3. Circulation up 19.48% over May 2005 and a 30% increase in people coming into the library.
4. New drive up drop box is very popular.
5. Director to obtain bids for new logo design.
6. July meeting date changed to Wed., July 19 at 6:30 p.m.
7. No action items
Meeting adjourned at 8:05 p.m.
The next regular meeting is scheduled for Wednesday, July 19, 2006 at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting July 19, 2006
Present: James Abramczyk, Alexis lveson, MaryAnne Thorndycraft, Jim Phillips, Mary Pergeau, trustees; Linda Sickles, director
Excused: Thomas Traurig, trustee
President MaryAnne Thorndycraft called the meeting to order at 6:45 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Director review June 2006 treasurer’s report and financial statement.
4. Circulation up 11 % over June 2005 at 40,538 items borrowed.
5. New look to library web pages began June 21.
6. Budget committee to meet Saturday, August 5 at 10:00 a.m.
7. Strategic Planning Committee meeting to be held Tuesday, August 15 at 6:30 p.m.
8. Amendments to employee retirement trust document approved.
9. Approved “A Partnership between the Orion Township Public Library and Lake Orion Community Schools” agreement to enhance learning opportunities and communication between the public library and the schools.
10. Agreed to hold public hearing on 2007 budget and millage rate at 6:30 p.m. Thursday, August 24, 2006 at 6:30 p.m.
Meeting adjourned at 9:15 p.m.
The next regular meeting of the library board will be held Thursday, August 24, 2006 following the budget and millage hearings at 6:30 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
August 24, 2006
Present: MaryAnne Thorndycraft, Tom Traurig, Jim Phillips, Mary Pergeau trustees; Linda Sickles, director
Excused: Alexis lveson, James Abramczyk, trustees
President MaryAnne Thorndycraft called the meeting to order at 6:35 p.m.
1. Agenda approved as amended.
2. Presentations of proposals to revise the 2002 building program and cost in response to rfp were given by architectural firms: Fanning Howey, Associates; Hamilton-Anderson, Associates; Penchansky, Whisler, Associates.
3. Consent agenda approved.
4. Circulation up 14.5% over July 2005 at 43,665 items borrowed.
5. Library/school partnership agreement approved by Lake Orion Community School Board at their August 9 meeting.
6. Approved change in public hearing date for 2006 millage and 2007 proposed budget to Thursday August 31, 2006 at 6:00 p.m.
7. Approved holding a special library board meeting following the hearings to vote on millage rate and budget, discuss strategic plan events and hear architect presentation.
Meeting adjourned at 10:35 p.m.
The next regular meeting of the library board will be held Thursday, September 21, 2006 at 6:30 p.m. in the conference room of the library. A special library board meeting will be held on Thursday, August 31, 2006 at 6:00 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Millage/Budget Hearings & Special Meeting August 31, 2006
Present: Alexis Iveson, James J. Abramczyk, Mary Pergeau, MaryAnne Thorndycraft, Jim Phillips, trustees; Linda Sickles, director.
Excused: Thomas Traurig, trustee
President MaryAnne Thorndycraft called the hearing on the 2006 millage rate to order at 6:15 p.m. No questions from the public on millage amount of 1.4189 mills, hearing closed at 6:20 p.m.
Hearing on 2007 proposed budget called to order at 6:21, Budget overview given, no questions from public, hearing closed at 6:30 p.m. Special meeting called to order at 6:31 p.m.
1 . Agenda approved as amended.
2. Approved resolution authorizing 1.4189 mills to be levied for the 2006 tax year.
3. Approved resolution to adopt the proposed 2007 budget.
4. Discussed strategic planning calendar.
5. Yamasaki, Associates, architects presented their proposal for the revision of the 2002 building program.
6. Approved holding a special board meeting for the purpose of selecting an architectural firm and further discussion of strategic plan on Thursday, September 7, 2006 @ 7:30 p.m.
Meeting adjourned at 8:15 p.m.
Prepared by,
Linda Sickles
Director

synopsis
orion township library board
Meeting September 20, 1006
Present: James Abramczyk, Alexis Iveson, Thomas Traurig, Jim Phillips, Mary Pergeau, trustees; Linda Sickles, director
Excused: MaryAnne Thorndycraft, trustee
Vice President Mary Pergeau called the meeting to order at 6:36 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Circulation up 14.73% over august 2005 at 44,034 items borrowed. 22,311 people walked through the doors as well.
4. Over 500 students received library cards during the first two weeks of school with the Think Link school/library partnership.
5. Approximately 800 people attended the 80th anniversary party on Sept. 17.
6. Meeting with architect and library consultant to be held at 6:30 p.m October 4 for discussion of building needs.
7. Trustees Thorndycraft, Abramczyk and Phillips appointed to the ad hoc building committee.
8. Building committee to meet Sept. 25 at 6:30 p.m.
9. Human Resources to meet October 16 at 6:30 p.m.
10. Received letter from Trustee Iveson submitting her resignation from the library board.
11. Meeting adjourned at 8:06 p.m.
The next regular meeting of the library board will be held Thursday, October 19, 2006 in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting October 18, 2006
Present: MaryAnne Thorndycraft, James Abramczyk, Thomas Traurig, Jim Phillips, Mary Pergeau, trustees; Linda Sickles, director; Steve Batdorff, Strategic Employee Benefit Services
President MaryAnne Thorndycraft called the meeting to order at 6:40 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Circulation up 7.28% over September 2005, at 36,021 items borrowed.
4. Over 2000 students and teachers received library cards during the last month with the Think Link school/library partnership.
5. One Book, One Community program will begin in January to encourage every adult in Orion to read and discuss the same book with programs and events scheduled around “The Namesake” by J. Lahiri.
6. Focus group discussions are being conducted by a resident for graduate studies credit.
7. Approved a not to exceed amount of .625 mills for potential bond request for expansion and renovation of library and collection.
8. Approved a Health Savings account program from Blue Cross/Blue Shield to control costs and directed the human resources committee to look at policy implications.
9. Accepted resignation of Alexis Iveson as trustee.
10, Approved immediate adoption of the new logo.
11. Building committee to meet October 30 at 6:30 p.m.
12. Meeting adjourned at 9:45 p.m.
The next regular meeting of the library board will be held Thursday, November 16, 2006 in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting November 16, 2006
Present: MaryAnne Thorndycraft, James Abramczyk, Thomas Traurig, Jim Phillips, Mary Pergeau trustees; Linda Sickles, director
President MaryAnne Thorndycraft called the meeting to order at 6:42 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Circulation up 6.34% over October 2005, at 37,625 items borrowed.
4. One book, One Community program will begin in January to encourage every adult in Orion to read and discuss the same book with programs and events scheduled around “The Namesake? by J. Lahiri.
5. OCHR, Oakland County Historical Resources, is now online with digitized records from libraries and historical societies and museums in Oakland Co.
6. Friends of the Library are supporting Battle of the Books for 5th and 6th graders. Over 54 teams at the time of the board meeting are registered.
7. Approved the revised 2006 budget.
8. Approved the bid for 20 public computers at a price not to exceed $26,000.
9. Adopted the 2007 calendar of library closings.
10. Approved a not to exceed amount of .625 mills for potential bond
11. Building committee to meet December 4th at 6:30 p.m.
12. Meeting adjourned at 8:30 p.m.
The next regular meeting of the library board will be held Thursday, December 21, 2006 in the conference room of the library.
Prepared by
Linda sickles
Director

synopsis
orion township library board
Meeting
February 15, 2007
Present: MaryAnne Thorndycraft, James Abramczyk, Thomas Traurig, Jim Phillips, Mary Pergeau, trustees; Linda Sickles, director
President Mary Thorndycraft called the meeting to order at 6:35 p.m.
1. Agenda approved.
2. Consent agenda approved.
3. Quarterly financial statement and treasurer’s report reviewed.
4. Circulation up 11.27% over January 2006.
5. Approved adding 4 hours to Senior Center Library’s schedule on Mondays.
Meeting adjourned at 8:15 p.m. The next regular meeting of the Orion Township Public Library Board is Thursday, March 15, 2007 in the conference room of the library.
Prepared by,
Linda Sickles
Director

synopsis
orion township library board
Meeting
March 15, 2007
Present: Mary Pergeau, James Abramczyk, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director; Bill Schroer Social Marketing; Sanvi Bruce, Sesame Seed, LLC; Ryan Lewandowski
1. Meeting to order at 6:35 p.m.
2. Agenda approved.
3. Consent agenda approved.
4. Circulation up 3.6% over February 2006.
5. Sanvi Bruce presented a proposal to provide coffee service at the library.
6. Bill Schroer spoke about the information campaign
Meeting adjourned at 9:00 p.m. The next regular meeting of the Orion Township Public Library Board is Monday, April 23, 2007 in the conference room of the library at 6:30 p.m.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
May 17, 2007
Present: MaryAnne Thorndycraft, James Abramczyk, Thomas Traurig, Jim Phillips, trustees; Linda Sickles, director; Bill Schroer, W J. Schroer Co., Penny Peterson, head of outreach services.
Excused: Mary Pergeau, trustee
President MaryAnne Thorndycraft called the meeting to order at 6:35 p.m.
1. Agenda approved.
2. Penny Peterson presented dvd and report on library advocacy conference.
3. Bill Schroer of WJ Schroer discussed election results and exit poll interviews.
4. Consent agenda approved.
5. Circulation up 9% over April 2006.
6. State aid cut to library cooperative will impact costs for delivery and interloan services and jeopardize future of cooperative.
7. Friends president, Tony Wycihowski resigned due to work relocation and vice-president, Ellen Hoppe, has assumed that office. The annual election will take place, Thursday, June 28, 2007 at 7:00 p.m.
8. Staff commended for extraordinary efforts this past year in adding new services and Think Link project..
9. Letter to be written regarding freeze on federal grants for libraries at state level.
10. Approved changing June meeting date to Tuesday, June 19, 2007.
Meeting adjourned at 10:00 p.m. The next meeting of the Orion Township Public Library Board is Tuesday, June 19, 2007 in the conference room of the library at 6:30 p.m.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
June 19, 2007
Present: MaryAnne Thorndycraft, James Abramczyk, Mary Pergeau, Thomas Traurig, Jim Phillips, trustees; Linda Sickles, director.
President MaryAnne Thorndycraft called the meeting to order at 7:00 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Senior Center hours extended one hour Monday through Friday.
4. The second half of state aid has been reinstated and will be distributed after August 15. State aid for 2008 is very questionable.
5. The library newsletter and annual report received honorable mention from the American Library Association’s public relations division.
6. Voice mail system and air conditioning units in need of repair or replacement.
7. New security camera system quotes being secured.
8. Bond issue ballot request tabled.
9. Strategic planning committee meeting scheduled for Tuesday, July 10 at 6:30 P.M.
10. Budget committee meeting to be held Monday, July 30, 2007 at 4:30 p.m.
11. Accepted Ameriscan Imaging quote for scanning library obituary files, not to exceed $10,000.
Meeting adjourned at 9:15 p.m.
The next regular meeting of the Orion Township Public Library Board is Thursday, July 21, 2007 in the conference room of the library at 6:30 p.m.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
November 20, 2003
Present: John Cirner, Mary Pergeau, Frank McIsaac, James J. Abramczyk, Alexis Iveson, MaryAnne Thorndycraft, trustees; Linda Sickles, director
President John Cirner called the meeting to order at 7:05 p.m.
1. Agenda approved.
2. Minutes of October 16, 2003 meeting approved.
3. Treasurer’s report and financial statements for October 2003 filed for audit.
4. Bills report totaling $156,426 approved.
5. Director reported circulation increase of 7.59% from October 2002.
6. Approved selection of Andrews, Hooper and Pavlik to conduct 2003 audit.
7. Roof mansard damaged in recent windstorm, insurance claim filed.
8. Julie Corker was winner of the Friends’, “Nature’s Garden”, quilt raffle.
9. Human Resources Committee moved to approve 2004 salary ranges and recommended salaries for existing staff. Motion carried.
10. Approved motion from Finance Committee to approve 2003 revised budget
11. Policy committee to meet December 4th at 5:00 p.m.
12. The following board members were elected as officers for 2003-2004:
MaryAnne Thorndycraft, President; Mary Pergeau, Vice President; Frank Mclsaac, Treasurer; James J. Abramczyk, Secretary
13. Approved 2004 Library Board calendar of meeting dates.
14. Meeting adjourned at 9:40 p.m.
The next regular meeting is scheduled for Thursday, December 18, 2003 at 7:00 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

Synopsis: February 19, 2004
Present: John Cirner, Mary Pergeau, Frank McIsaac, James J. Abramczyk, Alexis Iveson, MaryAnne Throndycraft, trustees; Linda Sickles, director; guest speaker John Garlicki
President MaryAnne Thorndycraft called the meeting oto order at 7:02 p.m.
1. Agenda approved.
2. Mr. John Garlicki spoke to the board about being advocates for the library to the community.
3. Minutes of January 15, 2004 meeting approved.
4. Financial statements for December 2003 and January 2004 to be presented next month.
5. Bills report totalling $149,631 approved.
6. Approved revisions to Internet Policy as recommended by the policy committee.
7. Public Relations/Marketing committee to meet Thursday, March 4, 2004 at 4:00 p.m.
8. Meeting adjourned at 9:35 p.m.
The next regular meeting is scheduled for Thursday, March 18, 2004 at 7:00 in the conference room of the library.
Prepared by
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
March 18, 2004
Present: Frank McIsaac, James J. Abramczyk, Alexis Iveson, MaryAnne Thorndycraft, trustees; Linda Sickles, director; guests: Gerald Dywasuk, Richard Tomczak, Jill Bastian
Excused John Cirner, Mary Pergeau
President MaryAnne Thorndycraft called the meeting to order at 6:55 p.m.
1. Agenda approved as amended.
2. Minutes of February 19, 2004 meeting approved.
3. Richard Tomczak answered questions for the board regarding his candidacy for office.
4. Gerald Dywasuk answered questions related to his candidacy for re-election.
5. Jill Bastian answered questions for the board regarding her candidacy for reelection.
6. Approved a motion to provide fax service to patrons at a cost of $1.00 per page to send and $.50 a page to receive.
7. Treasurer’s report and financial statements for December 2003. January and February 2004 filed for audit.
8. Circulation of materials from the library increased 6.5% from February 2003.
9. Noise has become an increased problem requiring enforcement of the cell phone usage policy.
10. Policy committee to meet Thursday, April 5 at 5:30 p.m.
11. Meeting adjourned at 10:35 p.m.
The next regular meeting is scheduled for Thursday, April 15, 2004 at 7:00 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
April 16, 2009
Present: MaryAnne Thorndycraft, James Abramczyk, Jim Phillips, Mary Pergeau, Kathy Palmer, Tom Traurig, trustees; Linda Sickles, director.
Meeting called to order at 6:43 p.m.
1. Agenda approved as amended.
2. Consent agenda approved.
3. Circulation up 14.1% from April, 2008.
4. Received communication from attorney Paul Bailey regarding the estate of James Ingram.
5. Battle of the Books was attended by over 400 students.
6. State Senate decreased library funding by 50% resulting in a decrease in Orion Library funding of approximately $12,000.
7. Energy conservation studies conduced on library building systems.
8. Meeting with architect and general contractor regarding storage addition plans. The design was modified and estimated cost lowered. Building committee recommended the Board hire and direct Steve Auger, architect, to prepare an distribute and RFP, collect proposals from general contracting firms to be presented to the committee by June 8. Approved.
9. Review and possible revision of 2008-2010 Strategic Plan in light of projected decrease in library’s funding
10. Board to meet with space planner on May 21.
11. Strategic Planning committee to meet on May 4.
12. Building committee to meet on June 15.
Meeting adjourned at 9 p.m.
The next regular meeting of the Orion Township Public Library Board is Thursday, May 21, 2009 at 6:30 p.m. in the conference room of the library
Prepared by,
Linda Sickles
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Regular Meeting
July 18, 2013
Present: MaryAnne Thorndycraft, Mary Pergeau, Mike Luna, Jim Phillips, Jim Abramczyk, Bert Quinn, trustees; Karen Knox, director
Meeting called to order at 6:32 p.m.
Agenda approved
Consent agenda approved
Patron visits in June, 18,377
44,128 items checked out
Attendance at library programs, 1287
The Summer Reading Kick-Off was the busiest yet and the library continues to be very busy
Strategic Planning yielded 93 participants in Focus Groups, and 864 people completed online surveys; participation exceeded our expectations
The Orion Room will be named, James Ingram Room, dedication will be held on Saturday, September28th,at2 p.m.
General Federation of Women’s Club will dedicate a wall display promoting their membership and upcoming 100-year anniversary in the lobby on Saturday, September 28th, at 3 p.m.
Board Members serving on the Fund Development committee plan to meet with the Friends to help as needed. Marty Wheeler, Jim Phillips and Karen Knox attended an event on planned giving, and Karen shared what was learned
Strategic Planning Committee meeting met twice since last Board meeting and will meet again on 7/29/13 and 8/12/13 with Kim, the consultant; a final document will be presented to the board in August and Karen will also present the strategic plan to the School Board, Orion Township Board, and the Village Council
Finance Committee -Budget meeting scheduled for, Monday, August 12th at 6 p.m.
Meeting adjourned at 7:40 p.m.
The next regular meeting of the Orion Township Public Library Board is Thursday, August 15th, 2013 in the conference room of the library at 6:30 p.m.
Prepared by,
Karen Knox, Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting September 18, 2008
Present: MaryAnne Thorndycraft, Kathy Palmer, James Abramczyk, Mary Pergeau, Jim Phillips, Thomas Traurig, trustees; Linda Sickles, director.
Excused: Kathy Palmer
President MaryAnne Thorndycraft called the meeting to order at 6:36 p.m.
1. Agenda approved.
2. Consent agenda approved.
3. August circulation down 3.78% from a year ago.
4. Approved hiring a part time marketing person.
5. Approved contacting Frank Rewold for a design/build quote for storage space.
6. Entire board to attend a fund development workshop at the library, Saturday, October 11, 9 a.m.-12 p.m.
Meeting adjourned at 8:05 p.m.
The next regular meeting of the Orion Township Public Library Board is Thursday, October 16, 2008 in the conference room of the library at 6:30 p.m.
Prepared by,
Linda Sickles,
Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Regular Meeting
February 21, 2013
Present: MaryAnne Thorndycraft, Mary Pergeau, Jim Abramczyk, Jim Phillips, Mike Luna, Bert Quinn, trustees; Karen Knox, director
Meeting called to order at 6:35 p.m.
1. Agenda approved as amended
2. Introduction of new employees
3. Consent agenda approved
4. Call to Public ? none present
5. Patron visits in January, 19,508
6. 41,588 items checked out
7. Attendance at library programs, 1616
8. $5000.00 grant awarded to OTPL by PNC Bank
9. Audit report to be presented at the next board meeting
10. Friends of the Library continue with plans for Spring Gala
11. Battle of the Books is on March 16th
12. Motion to close library at 2 p.m. on April 27th to set-up for Spring Gala approved
13. Motion to apply for special one-day liquor license for Spring Gala on April 27th approved
14. Strategic Planning Committee to meet on February 28, 2013 at 6 pm at the library
15. Finance Committee to meet on March 4, 2013 at 5 pm at the library
16. Naming Policy committee to meet on March 4, 2013 at 7 pm at the library
Meeting adjourned at 8:34 p.m.
The next regular meeting of the Orion Township Public Library Board is Thursday, March 21, 2013 in the conference room of the library at 6:30 p.m.
Prepared by,
Karen Knox, Director

SYNOPSIS
ORION TOWNSHIP LIBRARY BOARD
Meeting
July 17, 2008
Present: James Abramczyk, Mary Pergeau, Jim Phillips, Kathy Palmer, trustees; Linda Sickles, director. In attendance, Paul Zelenak, Manager, Village of Lake Orion.
Meeting called to order at 6:47 p.m.
1.Agenda approved as amended.
2.Introduction of the new Village Manager, Paul Zelenak
3.Consent agenda approved.
4.Circulation up 5.9% from July, 2007.
5.Summer Reading Club has over 1,300 children signed up.
6.New pc/print management system being installed on public computers, printers, and copiers.
7.Purchase of new computer filtering software approved.
8.Next board meeting will include the 2009 Budget & Millage hearing.
Meeting adjourned at 9:05 p.m.
The next regular meeting of the Orion Township Public Library Board is Thursday, August 28, 2008 in the conference room of the library at 6:30 p.m.
Prepared by,
Linda Sickles
Director

synopsis orion township library board February 17, 2005
Present: Mary Pergeau, Alexis Iveson, James J. Abramczyk, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director.
1. Meetting called to order at 7:12 p.m.
2. Agenda approved as amended.
3. Consent agenda approved.
4. Circulation for month of January up 6.46% from January 2004’s record high.
5. Reviewed portions of library policy manual.
6. Approved proposed Staff Technology Policy.
7. Policy Committee to meet March 2, 2005, 5:00 p.m. at the library.
8. Finance Committee to meet March 7, 2005, 6:00 p.m. at the library.
9. Approved resolution to allow REFCO to be an investment resource for the library.
Meeting adjourned at 9:45 p.m.
Next regular meeting is scheduled for Thursday, March 17, 2005 at the library.
Prepared by,
Linda Sickles
Director

synopsis
orion township library board
January 20, 2005
Present: Mary Pergeau, Alexis Iveson, James J. Abramczyk, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director.
1. Meeting called to order at 7:10 p.m.
2. Agenda approved as amended.
3. Consent agenda approved.
4. Friends of the Library hosting a membership drive January 23 and booksale January 26-29th.
5. Approved entering into a contract agreement with WJ Schroer Co. to do a community survey and consulting work.
6. Approved quote from Library Design Associates for added shelving, cd cabinets and puppet trees.
7. Strategic Planning committee to meet Monday, January 31, 2005 @ 6:00 p.m. at the library.
Meeting adjourned at 9:00 p.m.
Next regular meeting is scheduled for Thursday, February 17, 2005 in the of the library.
Prepared by
Linda Sickles
Director

synopsis
orion township library board
December 16, 2004
Present: Alexis Iveson, James J. Abramczyk, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Visitors: Jim Phillips. Excused: Mary Pergeau
1. Meeting called to order at 7:06 p.m.
2. Agenda approved as amended.
3. Consent agenda approved.
4. Director reported circulation increase of 7% for November.
5. Approved use of Andrews, Hooper and Pavlik, PLC; to perform 2004 audit.
6. Approved recommendation from Human Resources Committee to amend health insurance benefit policy.
Meeting adjourned at 9:01 p.m.
Next regular meeting is scheduled for Thursday, January 20, 2005 in the conference room of the library.

Prepared by
Linda Sickles
Director

Synopsis: November 8, 2004
Present: Alexis Iveson, James J. Abramczyk, Mary Pergeau, Jim Phillips, Tom Traurig, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Visitors: John Cirner, Frank McIsaac
1. Meeting called to order at 7:04 p.m.
2. Agenda approved as amended.
3. Adopted Resolution honoring Frank McIsaac for 12 years of dedicated service on the library board.
4. Minutes of October 21, 2004 regular meeting were approved as amended.
5. Treasurer’s report and financial statement for October 2004 filed for audit.
6. Bills for October 2004 allowed.
7. Approved new salary ranges for 2005.
8. Approved proposed staff salaries for 2005.
9. Strategic planning committee to meet Wednesday, December 1 @ 6:30 p.m. to review marketing proposal.
10. Adopted revised 2004 budget.
11. Adopted schedule of 2005 library closings.
12. Board officers were elected as follows: MaryAnne Thorndycraft, President; Mary Pergeau, Vice President; James J. Abramczyk, Secretary; James Phillips, Treasurer.
13. Approved amendment to the bylaws for standing committees and order of business.
14. The following committee chairs were appointed: Finance, James Phillips; Policy, James J. Abramczyk; Strategic Planning, Mary Pergeau; Board Development, MaryAnne Thorndycraft
Meeting adjourned at 9:10 p.m.
Next regular meeting is scheduled for Thursday, December 16, 2004 in the conference room of the library.
Prepared by
Linda Sickles
Director

synopsis
orion township library board
October 21, 2004
Present: Alexis Iveson, James J. Abramczyk, Frank McIsaac, Mary Pergeau, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Visitors: Jim Phillips.
1. Meeting called to order at 7:00 p.m.
2. Orion Township Trustee candidate Mark Crane spoke to the board regarding his stand on township issues.
3. Agenda approved as amended.
4. Minutes of September 22, 2004 regular meeting were approved as amended.
5. Treasurer’s report and financial statement for September 2004 filed for audit.
6. Bills for Setpember 2004 allowed.
7. Director reported circulation of 30,363.
8. Approved on separate motions from the Human Resources committee to:
(a) extend the work week to 36 hours beginning in 2005;
(b) change salary policy regarding longevity pay in 2005;
(c) change health benefits for dependentsiof part time staff hired after 1/1/05
(d) create a senior clerk position and add a part time clerk to free time for head of support services to be the primary cataloger.
9. Human Resources committee to meet Tuesday, November 2 # 3:00 p.m.
10. PR committee to meet Monday, November 1 @ 4:30 p.m. to discuss a marketing plan. No proposal was recommended for a community survey.
11. The Finance committee will meet November 15 @ 4:00 p.m. to work on budget revision.
13. Officer nominations to be presented at the annual board meeting, November 18, 2004
Meeting adjourned at 10:05 p.m.
Next regular meeting is scheduled for Thursday, November 18, 2004 in the conference room of the library.
Prepared by,
Linda Sickles
Director

synopsis
Orion Township Library Board
Millage/Budget Hearings & Meetings
August 26, 2004
Present: Alexis Iveson, James J. Abramczyk, Mary Pergeau, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Visitors: Jim Phillips, Tom Traurig.
Excused: John Cirner, Frank McIsaac
President MaryAnne Thorndycraft called the hearing on the 2004 millage rate to order at 7:15 p.m. No questions from the public, hearing closed.
Hearing on 2005 proposed budget called to order at 7:20, closed at 7:48 p.m.
Regular meeting called to order at 7:50 p.m.
1. Agenda approved as amended.
2. Minutes of July 15, 2005 meeting approved.
3. Approved resolution authorizing 1.4310 mills to be levied for the 2004 tax year.
4. Approved resolution to adopt the proposed 2005 budget.
5. Treasurer’s report and financial statement for July 2004 filed for audit.
6. Letter of resignation received from board member John Cirner.
7. Director reported circulation increase of 6.86% from July 2003 at 35.121 items borrowed. 1299 children registered for summer reading club.
8. Library second in the state to be certified by the Library of Michigan for meeting essential quality standards.
9. Building committee to meet September 8th at 4:30 p.m. in the library.
10. Adopted policy regarding private tutors in the library.
Meeting adjourned at 9:20 p.m.
The next regular meeting is scheduled for Wednesday September 21, 2004 at 7:00 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director

Synopsis orion township library board Meeting July 15, 2004
Present: Frank McIsaac, Alexis Iveson, James J. Abramczyk, Mary Pergeau, MaryAnne Thorndycraft, trustees; Linda Sickles, director. Visitors, Jim Phillips, Tom Traurig.
Excused: John Cirner
President MaryAnne Thorndycraft called the meeting to order at 7:12 p.m.
1. Agenda approved.
2. Minutes of June 18, 2004 meeting approved.
3. Treasurer’s report and financial statement for June 2004 filed for audit.
4. Bills report approved.
5. Director reported ciruculation increase of 22.27% from June 2003 at 37,253 items borrowed. Over 1100 children are registered for summer reading club.
6. Approved date for 2005 budget hearing and Truth in Taxation hearing to assess millage rate for Thursday, August 26, 2002 @7:00 p.m.
7. Approved changing the August library board meeting date to Thursday, August 26 following the budget and Truth and Taxation hearings at 7:00 p.m.
Meeting adjourned at 9:55 p.m.
The next regular meeting is scheduled for Thursday, August 26, 2004 at 7:00 p.m. in the conference room of the library.
Prepared by,
Linda Sickles
Director